Late Registration

Hello Guys, good to be back. :D

This time let's focus on Late Registration of Civil Registry Documents such as Birth, Marriage and Death Certificate.

What are the requirements for delayed registration of birth?

A. For person less than eighteen (18) years old:

1.     Four (4) copies of the Certificate of Live Birth duly accomplished and signed by proper parties;

2.     Affidavit for Delayed Registration (at the back of Certificate of Live Birth) signed by the father, mother or guardian, or the child himself/herself, if he/she is of understanding capacity;

3.     Any two of the following documentary evidences which may show the name of the child, date and place of birth, and the names of the parents:

·         Baptismal certificate

·         School records

·         Income Tax of parent/s

·         Insurance Policy

·         Medical Records

·         And others, such as barangay captain’s certification;

4.     Affidavit of two disinterested persons who might have witnessed or have known about the birth of the child; and

5.     A sworn statement of the present whereabouts of the mother, if the person seeking late registration of an illegitimate child is not the mother.

B. For persons eighteen (18) years old or above:

1.     All requirements for a child who is less than eighteen years old; and

2.     Certificate of Marriage, if married.  

What are the requirements for delayed registration of marriage?

1.     Four (4) copies of Certificate of Marriage accomplished completely and correctly;

2.     Affidavit of delayed registration which shall be executed by the solemnizing officer or the person reporting or presenting the Certificate of Marriage, stating therein the exact place and date of marriage, the facts and circumstances surrounding the marriage and the reason or cause of the delay; and

3.     A certified copy of the application for marriage license bearing the date when the marriage license was issued, whenever applicable.

What are the requirements for delayed registration of death? 

3. Four (4) copies of Certificate of Death accomplished completely and correctly;
4. Affidavit of Delayed Registration (at the back of the Certificate of Death), which shall be executed by the hospital or clinic administrator if the person died in the hospital, clinic or similar institution; by the attendant-at-death if the person died elsewhere. In default of the hospital or clinic administrator or attendant-at-death, the affidavit shall be executed by any of the nearest relative of the deceased, or by any person having the legal charge of the deceased when the person was still alive; and;
5. Authenticated copy of the certificate of burial, cremation, or any other means of corpse disposal.

Where to register? 

All births, deaths, fetal deaths, and marriages shall be reported to the Civil Registrar where the event occurred.

Out-of-Town Reporting of Births and Deaths

If registration of birth or death is not possible in the place of occurrence, report the event in the office of the civil registrar in the nearest or most accessible city or municipality. The civil registrar should accept the documents NOT FOR REGISTRATION but to be forwarded to the civil registrar of the city or municipality where the birth or death happened and where it should be registered.

What are the requirements for out-of-town-reporting?

1.     Four (4) copies of Certificate of Live Birth or Death duly accomplished and signed by the proper parties;

2.     An Affidavit signed by the person applying for an out-of-town reporting of birth or death declaring therein, among the other things, the facts of birth or death and the reasons why said birth or death was not recorded in the civil register of the city or municipality where it occurred. The affidavit must be attested by at least two (2) witnesses;

3.     If the application is for delayed registration of birth or death, the requirements for delayed registration shall also be complied with; and

4.     If out-of-town reporting of birth, required also are other papers as maybe necessary in establishing the facts of birth, especially those pertaining to date and place of birth and filiations of the child whose birth is being sought for registration. 

Note: All of the information stated above are the standard requirements or procedures, it may have some changes or additional requirements depending on the City/Local Civil Registry Office where you into.

Source: NSO-NCR VI District Office